Bellevue City Council

The Bellevue City Council met on Monday, November 18, 2024 in Regular Session at 6:30 P.M.
in the Council Chambers with Mayor William Reistroffer presiding. The Pledge of Allegiance
was recited by all present. The roll was called as follows.
PRESENT: Councilmembers Memphis Jess, Nic Kueter, Lyn Medinger and Brent Roling and
Jayden Scheckel Also present was City Administrator/Clerk Teresa Weinschenk,
Origin Design City Engineer Marc Ruden, Dennis Schroeder, Brett Ploessl,
Michael Ploessl, Janet Callaghan and Officer Scott Heiar.

ABSENT:
APPROVAL OF AGENDA
Mayor William Reistroffer reviewed the Agenda and declared it approved.
CONSENT AGENDA
Kueter moved with a second by Jess to approve the Consent Agenda. Motion carried
unanimously.

A. Approve Minutes of November 4, 2024 Regular Session
B. Approve Bills and Claims
C. Approve New Class E Retail Alcohol License for Aditi LLC (DBA) Bellevue
Express Effective December 16, 2024
D. Approve Cigarette/Tobacco Licenses for Aditi LLC (DBA) Bellevue Express
Effective December 1, 2024

VISITORS
MARC RUDEN ORIGIN DESIGN CITY ENGINEER
4
TH STREET RECONSTRUCTION AND UTILITY IMPROVEMENT 2025
PROJECT UPDATE
Ruden stated that the 4th Street Reconstruction & Utility Improvements 2025 project
consists of the replacement of storm sewer including manholes and intakes; water main
including water service, valves and appurtenances; and full roadway reconstruction. The
roadway reconstruction includes intersection reconstruction and ADA sidewalk
improvements at intersections. The project includes two options for the pavement
reconstruction: Option A consists of 7” thick PCC with integral curb and gutter; Option B
consists of 4” thick HMA with PCC curb and gutter. The project also includes traffic control
for a detour during a portion of the project on Highway 62. Improvements will be
constructed at 4th Street from State Street to Franklin Street (3 city blocks). State Street
will be detoured into 7

th Street and Jefferson (same detour that is used for Heritage Days).
Kueter asked if State will be open by July 4th. Ruden said yes, this will be discussed at the
preconstruction meeting. Bid opening will be December 12, 2024, 10am in the City Hall
Council Chambers.

RESOLUTION NO. 20-24 SET DATE AND TIME ON DECEMBER 16, 2024 AT 6:30 PM
FOR A PUBLIC HEARING ON THE PROPOSED PLANS, SPECIFICATIONS FORM
OF CONTRACT, AND ESTIMATED COST FOR THE 4TH STREET
RECONSTRUCTION AND UTILITY IMPROVEMENTS 2025 PROJECT
Kueter moved with a second by Jess to approve Resolution No. 20-24. Roll call vote motion
carried unanimously.

RESOLUTION NO. 20-24

Resolution to provide for a notice of hearing on proposed plans, specifications,
form of contract and estimate of cost for the 4

th Street Reconstruction and Utility

Improvement 2025 Project, and the taking of bids therefor
WHEREAS, it has been proposed that the City of Bellevue (the “City”) of Bellevue
Municipal Utilities, on behalf of the City of Bellevue, Iowa (the “City”), undertake the
authorization of a public improvement to be constructed as described in the proposed plans and
specifications and form of contract prepared by Origin Design Co. (the “Project Engineers”),
which may be hereafter referred to as either the “4

th Street Reconstruction and Utility 2025 Project”
or the “Project,” which proposed plans, specifications, notice of hearing and letting, and form of
contract and estimate of cost (the “Contract Documents”) are on file with the City Clerk/City
Administrator; and
WHEREAS, it is necessary to fix a time and place of a public hearing on the Contract
Documents and to advertise for sealed bids for the Project;
NOW, THEREFORE, Be It Resolved by the City Council of City of Bellevue, as follows:
Section 1. The Contract Documents referred to in the preamble hereof are hereby
approved.
Section 2. The Project is hereby determined to be necessary and desirable for the City,
and, furthermore, it is hereby found to be in the best interests of the City to proceed toward the
construction of the Project.
Section 3. December 16, 2024, at 6:30 p.m., at the City Hall Council Chambers,
Bellevue, Iowa, is hereby fixed as the time and place of hearing on the Contract Documents.
Section 4. The City Clerk is hereby authorized and directed to publish notice (the
“Hearing Notice”) of the hearing on the Contract Documents for the Project in a newspaper of
general circulation in the City, which publication shall be made at least once, not less than four (4)
and not more than twenty (20) days prior to the date of the said hearing. The Hearing Notice shall
be in substantially the following form:

(Form of Hearing Notice)
NOTICE OF PUBLIC HEARING

ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST

CITY OF BELLEVUE

4
TH STREET RECONSTRUCTION AND UTILITY 2025 PROJECT

NOTICE IS HEREBY GIVEN: The City of Bellevue Council will hold a public hearing on the
proposed plans, specifications, form of contract, and estimate of cost for the 4
th Street
Reconstruction and Utility 2025 project in accordance with the provisions of Chapter 26, Code of
Iowa, at 6:30 p.m. on the 16th day of December, 2024, at City Hall, 106 N. Third Street, Bellevue,
Iowa. Said proposed plans, specifications, form of contract, and estimated cost are now on file in
the office of the City Clerk at City Hall. At said hearing any interested person may appear and file
objections thereto.
The 4
th Street Reconstruction and Utility 2025 project consists of the replacement of storm sewer
including manholes and intakes; water main including water service, valves and appurtenances;
and full roadway reconstruction. The roadway reconstruction includes intersection reconstruction
and ADA sidewalk improvements at intersections. The project includes two options for the
pavement reconstruction; Option A consists of 7” thick PCC with integral curb and gutter; Option
B consists of 4” thick HMA with PCC curb and gutter. The project also includes traffic control for
a detour during a portion of the project on Highway 62.
Improvements will be constructed at 4th Street from State Street to Franklin Street (3 city blocks)
in the City of Bellevue, Iowa.
Published by order of the City Council given on the 18th day of November, 2024.
Section 5. The Council hereby delegates to the City Clerk the duty of receiving bids
for the construction of the Project before 10:00 a.m. on December 12, 2024, at the City Hall,
Bellevue, Iowa. At such time and place, the Council hereby delegates to the City Clerk and/or the
Project Engineers the duty of opening and announcing the results of the bids received. December
16, 2024, at 6:30 p.m., at the City Hall Council Chambers, in the City, is hereby fixed as the time
and place that the Council will consider the bids received by the City Clerk in connection
therewith.
Section 6. The amount of the bid security to accompany each bid is hereby fixed at
10% of the total amount of the bid.
Section 7. The City Clerk is hereby directed to give notice (the “Notice to Bidders”)
of the bid letting for the Project by posting at least once, not less than thirteen (13) and not more
than forty-five (45) days prior to the date set for receipt of bids, in each of the following three
places: (i) in a relevant contractor plan room service with statewide circulation; (ii) in a relevant
construction lead generating service with statewide circulation; and (iii) on an internet site
sponsored by either the City or a statewide association that represents the City. The Notice to
Bidders shall be in substantially the following form:

(Form of Notice to Bidders)
NOTICE TO BIDDERS
BELLEVUE MUNICIPAL UTILITIES

MULBERRY STREET WATER MAIN REPLACEMENT 2024

Time and Place for Filing Sealed Proposals
Sealed bids for the work comprising the improvement as stated below must be filed before 10:00
a.m. on December 12, 2024, in the office of the City Clerk, City of Bellevue, City Hall, 106 North
Third Street, Bellevue, Iowa 52031.
Time and Place Sealed Proposals Will be Opened and Considered
Sealed proposals will be opened and bids read and tabulated at 10:00 a.m. on December 12, 2024,
at City of Bellevue, City Hall, 106 North Third Street, Bellevue, Iowa, for consideration by the
City Council at its meeting at 6:30 p.m. on December 16, 2024 at City Hall, 106 North Third Street,
Bellevue, Iowa.
Time for Commencement and Completion of Work
Work on the improvement shall commence on or before the date specified in the written “Notice
to Proceed”. Work on the project shall occur between May 26 through August 20, 2025 and shall
be ready for acceptance by August 20, 2025. Liquidation damages in the amount of $1,000.00 per
calendar day will be assessed for each day that the work shall remain uncompleted after the end of
the contract period, with due allowance for extension of contract period due to conditions beyond
the control of the Contractor, as approved by the City Council.
Bid Security
Each bidder shall accompany its bid with bid security as defined in Iowa Code Section 26.8 and
as specified by the City of Bellevue, Iowa. The bid security shall be 10% of the total amount of
the bid.
Contract Documents
Bidders proposals, plans, specifications and contract documents prepared by Origin Design may
be obtained at no cost to interested parties. To obtain copies (electronic or paper) click on the
“Bids” tab on the Origin website at https://origindesign.com/.
Preference for Iowa Products
By virtue of statutory authority, preference will be given to products and provisions grown and
coal produced within the State of Iowa to the extent lawfully required under Iowa statutes.
Sales Tax
The bidder should not include sales tax in the bid. Sales tax exemption certificates will be issued
in accordance with Iowa Code 423.3, subsection 80, and provided to the contractor and
subcontractors for all material purchased for incorporation in the project.
Bidder Status Form
Under Iowa law, Bidders are required to submit the Bidder Status Form that follows the Bid Form
in the specifications. Failure to provide the form with the bid may result in the bid being deemed
nonresponsive. This may result in the bid being rejected by the Owner.
Warranty Period

The improvements shall be kept and maintained in good repair for a period of two years after
substantial completion of the project by the Owner.
General Nature of Public Improvement
The extent of the work includes the reconstruction of 4th Street from State Street to Franklin Street
(3 city blocks). The street reconstruction includes the replacement of storm sewer including
manholes and intakes; water main including water service valves and appurtenances; and full
roadway reconstruction includes intersection reconstruction and ADA sidewalk improvements at
intersections. The project includes two options for the pavement reconstruction: Option A consists
of 7” thick PCC with integral curb and gutter; Option B consists of 4” thick HMA with PCC curb
and gutter. The project also includes traffic control for a detour during a portion of the project on
Highway 62.
The City reserves the right to choose the pavement option that will be the basis of award for the
project.
The first contractor payment will be processed at the city’s second council meeting in July which
is July 21, 2025. This will include any request for payment of materials store on site and all work
completed through June 30 2025.
Bid Tabulation – The bid totals will be available at and after the public bid opening. However, an
itemized bid tabulation will not be publicly available until after the Owner awards the contract.
The City of Bellevue, Iowa hereby reserves the right to reject any or all bids and to waive
informalities and irregularities and award a contract as deemed to be in the best interest of the city.
This Notice is given by authority of the City of Bellevue.
Section 8. All provisions set out in the attached forms of notice are hereby
recognized and prescribed by the Board of Trustees and all resolutions or orders or parts
thereof, to the extent the same may be in conflict herewith, are hereby repealed.
Passed and approved November 18, 2024.

William Reistroffer, Mayor

Attest:

_________________________________
Teresa Weinschenk, City Administrator/Clerk
On motion and vote, the meeting adjourned.